Bryant PTSA Board Meeting Minutes – Jan 2019

Welcome and Introductions                                                          Kim Love & Whitney Griesbach

Approve December Board Meeting Minutes

  •  Approved

Officer/Standing Committee Reports

Treasurer’s Recap Report Brita Willis & Lorraine Sawicki

  • Continue to collect Annual Campaign
  • Collecting funds for instruments- have 5300 out of 10k needed
  • Read-a-Thon donation $2700    
  • Remaining unallocated= 9k as of 12/31
  • Reminder: Read-a- Thon is not a PTSA event. Want to clarify we are fiscal sponsors, not our fundraiser
  • Billing receipts and reimbursements need to be submitted in a timely manner or otherwise will be considered donations
  • 43k in cash reserve at this time

Fundraising Chair Report

Volunteer Coordinator Janie Booth & Tammy Shorr

  • Uptick in volunteer asks due to increased activities coming up
  • Please reach out to your network for volunteer interest and need for leadership roles         

Legislative Chairs Report Jean Charette, Yvonne Roberts &Diana Fryc    

  • Updates on next month:  get the vote out for the levy
  • Looking for volunteers for phone banks- teachers have been asked and parents can help as well.
  • Washington’s Paramount Call put out to ask people to testify tomorrow regarding increasing money for school. Hearing at 3:30 in Olympia on Wednesday Jan 16. If interested, contact Sam Fogg.

Bryant Leadership Team Kim Love

  • Discussed Testing Data and Survey Data- a lot of fluctuation in testing data, waning- trying to figure out how to course correct. Math is data is lower than Reading by about 10 points, which is unusual. Theory is social emotional/anxiety
  • Interim survey about student/staff connections/safety at school to solidify this theory.
    • Reading scores have been maintained.
    • How can we effectively look at data as an entire staff?
    • How to align educational goals                                                

Principal’s Report Melissa Samosa

  • SPS is in second year of Black Lives Matter week in Feb. Taking a look at school teaching teams to put out grade appropriate material. Historical perspective, empathy, institutional racism. Materials about BLM education will be sent home to continue the conversation

LASER Report Eric Noble

  • ED back from Maternity Leave
  • Some staff raises
  • Some promotions from within
  • New people on LASER Board
  • Things are looking good!                                                      

New Business

Playground Steering Committee Updates Mary Strazer

  • Meeting with Principal/LASER to re-form a Steering Committee, reevaluate those who have expressed interest in the past
  • Dept. of Neighborhoods is potentially reducing grant to 25k
  • Dates for submission re beginning of March or beginning of June
  • School can’t be applicant, has to be a community group. PTSA serves as fiscal sponsor.
  • Landscape plans commissioned 20 years ago are still in hand and will be helpful

Artists in Residents:  Julianna and Kristen Zweirs

Ask for increase in supply budget

  • Dollar amount per classroom teaching hour – $5.75 currently. Supplies are not as great quality as a result.
  • Ask for $7.00 per classroom teaching hour, which totals roughly $500/year increase
  • Supply Drives suggested as an alternative approach
  • Potential to order some of art supplies at Office Depot as part of overall school supply purchase
  • Tammy Shorr motioned to increase supply funds of $500, motion approved

Bryant Library Read-a-Thon Update     Anne Aliverti

  • Read- a thon collected 28k (way beyond the expectation)             
  • (Compared to last year’s book fair that raised $1500)!!!
  • Able to update history section, replacing old books, replacing books that are taken from library
  • Heard a lot of positive things about momentum to read over break brought on by Read-A-Thon
  • Missed social aspect of Book Fair, so thinking about having an end of the year Book Fair to raise money for a school that needs it
  • Very aware fundraiser fatigue and will keep that in consideration
  • Will continue planning and meeting and present to PTSA again in the future with additional ideas
  • Pledge Star was a great online platform for the read a thon
  • Will advertise to kids how much we are able to do with the money raised
  • Idea for a book stamp for books bought with Read A Thon money

Garden Shed Budget Brita Willis

  • $2500 allocated to Garden Shed, some give by Boy Scouts. Garden Shed not going to happen. Brita requesting change to unallocated funds. Boy Scouts are aware.
  • Motion to move funds by Brita. Seconded by Sam Fogg. Motion Approved.

Change in Budgeting Process for Fiscal Yr ’19-’20  Brita Willis

  • Proposing that 32k of the current 41k surplus to cover Auction and Blast income for this year, and going forward use surplus in current year for Auction and Blast for that year. (See email) This is NOT reserve funding it is surplus money.
  • Brita made motion (above), Motion seconded by Samantha Fogg, motion passed.

Speakers for Meetings Kim Love

  • Screen time speaker Emily Cherkin on 4/23
  • Working on 3rd speaker, focus on literacy- May or early June

Community Engagement Grants Kim Love

  • Each grade level will receive $500 grant to put on a community event for their families. Must be free, must involve all families in grade level. Parents to sponsor the event with whole grade level. Last year every grade level participated.

Max (counselor) grateful for SEL books for his office and sensory baskets. Sent pictures in an email as a thank you.

More positive feedback about school supplies from teachers as well.

Willy Wonka News– Week 7 BACK TO BUSINESS!

Greetings Wonka parents! 

Buckle up, folks. We are going to be coming at you with lots of volunteer requests. From now through the last performance in March we have a lot to make happen and we really can’t do it without you!

PLEASE READ TO THE END.

This edition is packed with new info. And remember, these emails are archived on the school play website here along with a lot of other useful play info. Bookmark it for easy access!

Rehearsal Reminders: 

Back to business! Regular rehearsals this week on Monday and Thursday. 

Different Casts:

Your child is either in the Oompa Cast or the Loompa Cast. They should know which one they are in, but in case they don’t, Oompa is Hadley’s cast and Loompa is Sadie’s cast. Oompa Cast is performing Friday night and Saturday afternoon. Loompa Cast is performing Thursday night and Saturday night. 

We have new and edited dates and times for rehearsals because of the snow. Please see below for that info and mark your calendars.

If you have a conflict with any of these, email us at bryantplay@gmail.com as soon as possible. 

Saturday, March 9 – new day, NO CREW     

  • Oompa – 10:00a–12:30p      
  • Loompa – 3:30-6:00p 

Saturday, March 16 – not new day, just times     

  • Oompa – 12:45-2:45p     
  • Loompa – 3:00-5:00p

Monday, March 18 – not new day, just times     

  • Loompa – 6:00–7:15p     
  • Oompa – 7:30-8:45p

Wednesday, March 20 – new day      

  • Oompa – 6:00–7:15p     
  • Loompa – 7:30-8:45p

Ads for the Program: 

This deadline is coming at ya fast. Please send in your ad submissions ASAP! Each student gets one quarter page ad in the play program included with the play fee. You also have the option of purchasing more ad space. Please see the attachment for all the details. Deadline is March 1st.

Costumes: 

The Costume Parade is this MONDAY! Please send your kids to rehearsal with ALL their costume pieces in a container with a lid like a bankers box or plastic tub (with a lid). These boxes and costume pieces will come back home with them after rehearsal with instructions about any additions or edits that need to be made if necessary, as well as when costumes need to come back in their boxes to be stored at school.  

Volunteer Opportunities:  

  1. We need one more rehearsal chaperone for this Thursday’s rehearsal to go with crew. 
  2. We are still in need of 5 more heavy lifters who will help set the stage thrust (stage extension) in the lunchroom on March 1st. Pretty please! The more strong backs we have for this the faster it will go. 
  3. We need more flat painters on 3/4 and 3/7! You will be helping the crew paint scenes onto the flats. Scenes will already be drawn– you will just be filling in the color. It’s like those meditative adult coloring books but bigger and not meditative, because kids. 

See the Sign Up Genius for more info. 

Email with questions, bryantschoolplay@gmail.com
Stay tuned for next week’s installment of Willy Wonka News. 

Willy Wonka News– Week 6 MID WINTER BREAK

Greetings Wonka parents! PLEASE READ THIS ENTIRE EMAIL. And remember, these emails are archived on the school play website here along with a lot of other useful play info. Bookmark it for easy access!

Rehearsal Reminders: 

No Rehearsal this week during Mid-Winter Break. Please have your students continue to listen to the songs online during this break. Encourage them to look ahead in their scrips and start memorizing the lines they know are theirs. 

We also may need to schedule a make up rehearsal closer to the performance, possibly a Friday or Saturday in March. Stay tuned for more info on this. 

Costumes: 

The Costume Parade is on Feb. 25, which is our next rehearsal! PLEASE READ THIS THOROUGHLY and let us know if you have any questions about your students’ costume needs or need help finding pieces. Remember– there is a $25 limit per child. No need to go all out. 

We’ve created a Google Sheet to share information about what you might need or what you might have to offer in terms of costumes so we all don’t have to purchase everything. If you need an item, post it on the sheet in the NEED columns. Everyone please look at the sheet to see if you have items to offer those who need them, or if you know you have something from the list that your child doesn’t need, go ahead and post it under the HAVE columns. 

Your students must bring ALL their costume pieces with them for the next rehearsal on February 25th and they need to be in a container with a lid like a bankers box or plastic tub (with a lid).  Their black leggings/pants will go home with them, but the rest of the costume pieces will stay in their box at school until performances are over. 

I know that if you ordered costume pieces online during the snowpocolypse those are possibly delayed. If this is the case, please print out a pic of the piece that’s missing to include in the box with other costume pieces. Once the piece arrives, your child can bring it to rehearsal to be added to their box.

  • Find your child’s name here to make sure you know all the parts they are playing.
  • Then look here to learn more about what kind of costume pieces we are looking for for each character. 
  • Click here to purchase the Oompah Lumpah beanie (see links for more info). Chose the Neon Green option for your Oompah Lumpah. Please do this ASAP to make sure the hat arrives in time. Consider this as part of the $25 maximum for costumes. 

More Volunteer Opportunities: 

We are still in need of 5 more heavy lifters who will help set the stage thrust (stage extension) in the lunchroom on March 1st. Pretty please! The more strong backs we have for this the faster it will go. See the Sign Up Genius for more info. 

Ads for the Program: 

Each student gets one quarter page ad in the play program included with the play fee. You also have the option of purchasing more ad space. Please see the attachment for all the details. Deadline is March 1st.

Email with questions, bryantschoolplay@gmail.com
Stay tuned for next week’s installment of Willy Wonka News. 

Week 5 REHEARSAL CANCELLED TOMORROW

Greetings Wonka parents! PLEASE READ THIS ENTIRE EMAIL. And remember, these emails are archived on the school play website here along with a lot of other useful play info. Bookmark it for easy access!

Rehearsal Reminders: 

No Rehearsal on Monday, Feb 11. Alas, another snow day. I hope everyone has stocked up on on all your coping mechanisms, parents! Please have your students continue to listen to the songs online during this break. Encourage them to look ahead in their scrips and start memorizing the lines they know are theirs. 

Please stay tuned about Thursday night rehearsal. And everyone cross fingers that the snow melts enough so we can get back at it! We also may need to schedule a make up rehearsal on a Saturday. Stay tuned for more info on this. 

Costumes: 

Here is your information about costumes! In preparation for the Feb 25th Costume Parade PLEASE READ THIS THOROUGHLY and let us know if you have any questions about your students’ costume needs or need help finding pieces. Remember– there is a $25 limit per child. No need to go all out. 

  • Find your child’s name here to make sure you know all the parts they are playing.
  • Then look here to learn more about what kind of costume pieces we are looking for for each character. 
  • Click here to purchase the Oompah Lumpah beanie (see links for more info). Chose the Neon Green option for your Oompah Lumpah. Please do this ASAP to make sure the hat arrives in time. Consider this as part of the $25 maximum for costumes. 

More Volunteer Opportunities: 

We have more volunteer opportunities on the Sign Up Genius!

Thank you for filling the slots for flat painting on Thursday and the Costume Parade Monitors! Y’all are seriously the best. Our most pressing need now are 6 heavy lifters who will help set the stage thrust (stage extension) in the lunchroom on March 1.

See the Sign Up Genius for more info. Also stay tuned for more volunteer opportunities for flat painting, since we have now had to cancel two of the three rehearsals that was planned for. 

Ads for the Program: 

Each student gets one quarter page ad in the play program included with the play fee. You also have the option of purchasing more ad space. Please see the attachment for all the details. Deadline is March 1st.

Email with questions, bryantschoolplay@gmail.com
Stay tuned for next week’s installment of Willy Wonka News. 

Willy Wonka News– Week 4

Greetings Wonka parents! 

PLEASE READ THIS ENTIRE EMAIL. And remember, these emails are archived on the school play website here along with a lot of other useful play info. Bookmark it for easy access!

Rehearsal Reminders:  

This week we have regular rehearsals on Monday and Thursday.

However, we are aware of the Eckstein open house on Thursday evening. We will assume that if you have a 5th grader, we will not see them at rehearsal on Thursday. Please email bryantschoolplay@gmail.com if your 5th grader WILL be at rehearsal and not at the open house. Also, if you finish with the open house before rehearsal is over, please consider dropping off your 5th grader late. Some of rehearsal is better than none! 

Also, remind your kids that they are to be off-book (meaning their lines are memorized) this week! 

More Volunteer Opportunities: 

We have more volunteer opportunities on the Sign Up Genius! Our most pressing needs are for volunteers for flat painting tomorrow and next week, but there are also other opportunities including rehearsal chaperones and costume parade monitors. See the Sign Up Genius for more info.

Costumes: 

Stay tuned for costume suggestions for your child coming soon. The Costume Parade will be during rehearsal on February 25, which is the deadline for students to have their costumes. Remember– there is a $25 maximum spending limit per student.

Ads for the Program: 

Each student gets one quarter page ad in the play program included with the play fee. You also have the option of purchasing more ad space. Please see the attachment for all the details. Deadline is March 1st.

Rehearsal Chaperones:  

Remember to be in the lunch room at 6:00pm. Check in with Sadie with Seattle’s Performers. She will be near the steps of the stage. Plan to stay until all students have been picked up. Hopefully this will be shortly after 8:00pm. Seattle’s Performers staff are not responsible for the kids after 8:00pm and will not be staying on site after that. 

  • Absent students— Please come to rehearsal with your cell phone (if you don’t have one, email us and we can problem solve). After Seattle Performers staff call role they will give you the names of those who are absent. Please text these names to Liza on Mondays 206.240.4818 and Traci on Thursdays 206.816.2362. That’s all! We will text you back only if there is follow up. 

Email with questions, bryantschoolplay@gmail.com
Stay tuned for next week’s installment of Willy Wonka News.