Bryant PTSA Board Meeting Minutes – May 2019

May 22nd at 7 pm

Welcome and Introductions,Kim Love & Whitney Griesbach

Approve April Board Meeting Minutes (to be approved next meeting)

Officer/Standing Committee Reports

  1. Treasurer’s Recap Report (7:10-7:15) Brita Willis & Lorraine Sawicki
    • 12k from Blast
    • PTSA staffing grants = 72K
    • Budget Committee Meetings came up with preliminary budget
    • Fiscal sponsor for other clubs, total we hold for others = 109k
    • Lorraine is leaving to move to San Francisco, in need of co-treasurer for next year
  2. Legislative Chairs Report,Jean Charette, Yvonne  Roberts & Diana Fryc    
    • Levy lifted end of last legislative session=collect additional 3k per student
    • List of bills WA State/PTSA supported provided: 28 total passed
    • Feedback from leg that they were hearing from Bryant specifically!
  3. Bryant Leadership Team, Kim Love
    • Wrapping up school improvement plan
    • Trying to determine whether or not to have math goals, decided to leave it up to grade levels to make goals that are grade appropriate
    • 5th grade curriculum night held in spring, positive feedback and great turnout
    • Information sent out to second language parents, coordinated with ELL teacher
    • ELL dinner being held on May 23rd for ELL parents/teachers/ELL teacher
  4. Principal’s Report, Charmaine Marshall
    • Restoration of Anne (librarian) to full time
    • Assistant Principal restored to full time
    • Census numbers looking better for next year than they currently are-this will help restore PCP- should be able to be back to 2 PE teachers, 1 FTE Art, .5 Music
    • This isn’t set in stone until census numbers are set
    • No counselor still, Bryant has not been ever designated a counselor, these are designated for high ACES schools, and free and reduced lunch
    • Student and teacher surveys have come back- reviewed in meeting
      • Student Report:
        • Areas of concern: adults care about me/students in my class are focused on learning/
        • Focusing on more support for students that originally anticipated, drilling down to provide those supports based on what this report indicates
        • Increased incidents of bullying/defiance from students
        • Working to equip teachers with tools to work with kids in the midst of bullying
        • Also looking to train playground staff as this is an area where bullying occurs
        • Encouraging kids to report incidents immediately
        • Increase communication to parents around incidents and how to provide more support
        • Looking to increase SEL books in library and in collaboration with other schools
        • Anne is creating an SEL library, first focus on 3rd grade, working to make this available to all grade levels along with SEL lessons during library time
        • Staff climate survey: overall very positive!
        • Principal had very positive remarks about the culture at Bryant and how fantastic it is!
  5. LASER Report, Eric Noble
    • Summer camp opens, starting to fill up!
    • Fall registration opened in early May
    • Working to shift room usage at LASER to provide more space for more kids
    • LASER is having a family event on June 6th! 5:30-7pm
    • LASER Board positions are open soon
    • Board meetings are open to all, 2nd Thursday of every month usually at Bryant

New Business

  1. Drafted PTSA Budget for Approva, Brita Willis
    • (Please see Prelim Budget document)
    • Highlights:
      • Annual Campaign increased by 26k, however expenses also increased by basically same amount
      • Will not use reserve to pay for staff positions
      • Discussion around affording to pay for a counselor, determined that PTSA does not have current funds for that position
      • Anne Sonnen made motion/Motion passed
      • 68% of budget is for staffing positions already, determined we did not have capacity at this time for another fundraising effort to fund additional staff (including counselor)
      • 68% of staff funding for next years budget includes:
        • Artist in Residence
        • Subs for Teacher Assessments
        • Volunteer Coordinator (hours cut this coming year)
        • Instructional Support (increased hours this coming year from .4 to .5, with idea that some of time will go towards math as well)
        • Tutoring
        • Lab Tech Manager
        • Instrumental Music
        • Recess Supervision
        • Moving pieces on this budget include enrollment and amount of carryover may fluctuate
        • Also school supply ask will fluctuate depending on enrollment
        • Discussion around increasing communication around what families fund with their donations to the PTSA. Treasury to work with Communications to increase transparency and education around what is being funded and why
  2. Bryant Blast Recap (7:50-7:55) Ann Sonnen
    • Great day! 12k earned. Tried a few new things including pre-pay on line and credit cards, asked teachers to join more overtly this year
    • New Blast leaders this year, thank you and great job!
  3. Nomination Committee’s Slated Candidates, Tammy Shorr
    • Nominations approved!                                             
  4. Playground Update:
    • Consensus amongst kids is to add more age-appropriate structures
    • Parent interest in turf field (which is not allowed by district)
    • Sought quotes, around 175K for what is being asked
    • Other option is wait for district to replace structures, but won’t happen until structure is 40 or more years old (!!!)
    • Most popular grants sought for this project has fallen to 25k
    • We do have strong support from the community and willingness to donate time and money
    • We have a great and dynamic playground committee, and we have the desire!
    • Other grants available through King County Parks and some national grants
    • More research is needed before we can approve this project
    • Will put another survey to see what people want from PTSA

Bryant PTSA Board Meeting Minutes – April 2019

April 2nd at 7 pm

Welcome and Introductions

4.23 Screen Time Speaker- Emily Cherkin 7 pm                                                  Kim Love & Whitney Griesbach

Approve February Board Meeting Minutes

Officer/Standing Committee Reports

  1. Treasurer’s Recap Report
    • Collected $ for annual; $164K now – silent at $30K (will use next school year); $71K went to Seattle school board
    • Had budget meeting; will have to pull from reserve and want to carve out an equitable and sustainable plan
    • Unallocated: $14K approved this year; $10K unallocated               
  2. Legislative Chairs Report
    • 4 Bryant students testified at State Ways and Means 4/1/19
    • SPS is short $40M for next calendar year
    • $70M shortfall; $235M shortfall in special ed
    • State is increasing special ed funding
    • Email someone in state leg. about getting funding (Sam will draft email and contact info)
    • Check the Bryant Facebook Page as lots of info is on there
  3. Principal’s Report, Charmaine Marshall
    • Bryant is only school with a resource model
    • PCP vote: instead of 1.0 PE, we would have .5 PE, .5 music and 1.0 art
    • PE Teacher has classroom certification and would replace a classroom teacher
  4. LASER Report
    • They are fully enrolled at LASER.  They are packed for Spring Break.  They have hired 5 people and have 3 positions to go.

New Business

  1. Discussion for Funding Guiding Principles, Whitney Griesbach    
    • This will be a guiding principle for the 2020-2021 school year; want a sustainable funding model ; don’t want to fund things that should be paid for the state; this mean “certificated” positions; we looked at funding models from other schools- John Rodgers doesn’t fund any teachers; others fund much more in support; have seen the Seattle Council funding model; PTAs were established as advocacy groups for students; have become fundraising heavy; this is a conversation that we face about every 2 years; historically Bryant PTSA has taken a stance about not paying for teaching positions but it hasn’t been formalized
    • Our neighborhood is changing and we are seeing two sides: families really struggling and others who are doing well; how do we maintain inclusion so all can participate but also raise enough money to continue to make Bryant great; wanting to streamlining fundraising efforts more; 2nd grade auction item where all kids were included is a great model; should we have a hard line as it might push families away?  If we pay instructors it creates a employer/employee relationship; we used to fund 0.25 but now as a board we are funding 0.4- essentially we don’t cut back what we start funding; We should have the school make the request to the board for certain positions; the building should manage that decision and process; If we help pay for the counselor the cost will be unsustainable and are we prepared for it; anyone in public education understands that when they are hired its only for one year
    • Charmaine thinks it is risky if we cover a certificated position as it would include insurance and benefits.  Also how do you make it equitable in determining what positions/staff should stay?; What attracts parents to Bryant is the quality of instruction; With the counselor position we tried to create depth in the classroom; The teachers have been learning to incorporate SEL strategies and solutions in the classroom; PBIS has been integrated; in a sustainable world we have to utilize those tools in the classroom; at a tier 4 school we are not going to get a counselor paid for us; She and Amy are still working on finalizing their ‘ask’
    • We will have a bullet list in Bryant Weekly of what parents funded so they have a better idea
  2. New Board Positions Proposal
    • New Board Positions:
      • Community Engagement (speaker series, different community building opportunities, possibly an EID advocate)—we will continue to grow this position
      • Communications: streamline all communications of social media, Bryant weekly
      • EID (Equity, Inclusion and Diversity) -this position exists at Wedgwood and Thornton Creek; We should look at including this role with a current board position
  3. Playground Committee – Mary Strazer                                          
    • Great turn out on Saturday for helping improve the playground.  In talks with parks about the field.  They can’t irrigate but will reseed.  In the last cycle they added irrigation but the district won’t let us use them.  They will not water anything unless it’s a brand new install.  If we water it ourselves it goes against their water conservation policy.
    • Sounders has a non-profit group (The Right Foundation) trying to provide turf for Seattle public schools.  Would cost @$300K to get turf here (Allison Broadgate’s husband researched this).  Sounders will do it for lower socio-economic schools so possibly we can partner in fundraising efforts

Writers’ Celebration BBQ — You’re Invited!

Join your student for lunch on Friday, June 7th. It’s a great opportunity to shake off authors’ jitters before settling down to the important work of sharing their writing. Grab a quick bite before you lead your writers’ circle or take your time and catch up with other parents and favorite teachers. Little siblings welcome! 

Lunch times will be:
Kindergarten 10:30-11:10
1st Grade 10:45-11:25
2nd Grade 11:00-11:40
3rd Grade 11:15-11:55
4th Grade  11:30-12:10
5th Grade 11:50-12:30

We’ll need help too! Please consider volunteering for short jobs ranging from right after drop-off to just after lunch.  Look for sign up forms in kid mail this week and return by Friday, May 24th

Questions? Please contact Angela Graham

Writers’ Celebration 2019! Friday, June 7th

What is the Writers’ Celebration?   Every year at Bryant the PTSA celebrates the accomplishments of all our student writers by hosting the Writers’ Celebration, a schoolwide event during which each student has the opportunity to share a piece of writing – a book, story or poem he or she has authored — in small, multi-age groups. This is one of the few activities at Bryant that mixes all grade levels, and it is heartwarming to watch the older students help and encourage the younger ones. The students work long and hard on these projects and are very proud to share them with their peers.

Where do you come in?  We will need volunteers to lead a group of six or seven enthusiastic students for 50 minutes.  Each group will be facilitated either by 1-2 volunteer leaders or by a teacher.  Please note that due to space constraints, we will be unable to accommodate any additional parent spectators.

How do you sign up?  

Step 1: In order to lead a group, you must complete all SPS volunteer requirements (which include a screening disclosure form, taking a short online course, reviewing online docs, and providing copy of photo ID). You can find the 2018-2019 Volunteer Requirements here. Please take a moment to complete all volunteer requirements. If you have already done so this year, you do not need to do it again.  

Step 2: Complete the Writers’ Celebration volunteer web form or complete and return the paper form that will come home with your child in mid May.

Questions? Please contact Volunteer Lead, Brent Aliverti