Bryant PTSA Board Meeting Minutes – September 2018

September 20th at 7 pm

Board members
Kim Love, Co-President | Whitney Griesbach, Co-President | Ann Sonnen, Vice President | Jen McCormick, Co-Secretary | Clare Kealy, Co-Secretary | Brita Willis, Co-Treasurer | Lorraine Sawicki, Co-Treasurer | Leeann Huntington, Sara Fenzl and Allison Broadgate, Fundraising Chairs | Janie Booth and Tammy Shorr, Volunteer Coordinators| Kelli Hessler and Brenda Mullins, Membership Chairs| Jean Charette, Yvonne Roberts and Diana Fryc, Legislative Chairs| Nelly Goodnoe and Sam Fogg, Members at Large | Anne Aliverti and Jessica Dolan, Teacher Representatives| Charmaine Marshall, Principal| Melissa Somoza , Assistant Principal

Welcome and PTSA Goals for 2018-2019, Kim Love and Whitney Griesbach

Approval of Last Meeting’s Minutes, Kim Love
Minutes approved

Treasurer’s Annual Re-cap Report, Brita Willis
Report read, no changes

Re-present our 2018-2019 Budget, Lorraine Sawicki

School Supplies Review 2018, Kim Love

Principal’s Update, Charmaine Marshall

  • 557 student census
  • All positions remain intact
  • New K teacher
  • Sub hired for Alphin for year;
  • Numbers are lower for enrollment at Seattle schools- raises would have impacted number of teachers
  • Miss Geist receiving a 0.25 increase in time
  • Mrs. Whipple is full time for art
  • Full-time counselor in place

Committee Reports:

  1. Fundraising-
    • Annual campaign moved exclusively online through Giving Fuel
    • Brycentennial: 100% classroom participating = pizza party; kids will get a rubber bracelet;
    • Launches October 15th; sign up sheet for parents to speak/motivate at lunch for campaign
  2. Membership
    • Online option for sign-up available;
    • Goal to get 100% participation
    • Sponsorship given to 10-15 teachers
  3. Volunteers-
    • Volunteer request is doubled up this year; 120 volunteers at district level and 45 at school level
    • Tammy Shorr proposed a motion of $210 for volunteers that have not been WA residents for 3 years (Ann Sonnen seconded it)—Motion passed.
    • 2 Volunteer Orientations will be held first week of October– evening one includes social outing after orientation
    • Tammy Shorr proposed a motion that $1,000 be added to the budget for community engagement activities (Ann Sonnen seconded it)—motion passed
  4. Legislative-
    • State PSA survey requests 25 survey responses from Bryant
    • Jean Charette requests everyone respond to the survey by October 1st;
    • “Equity in Education” – suggests sponsoring another PTSA—will include in a future agenda, already have $4K earmarked for another PTSA from school supplies overage; name of school we sponsor will remain confidential
  5. Teacher Representative-
    • Back to Bryant event was successful; kids are taking good care of supplies; first year that specialists were given supplies

 

New Business:

Present New Standing Rules –

  • Shared modifications
  • Added board position: “Family Engagement Chair”
  • End of year reimbursements deadline to be pushed later

Request Additional Playground Supervisor

  • Ms. Marshall requests an additional 4 hours on top of 32.5 hrs/wk ($2,300);
  • Nelly Goodnoe motions adding 4 hours/wk for playground supervision—Brita Willis seconds the motion
  • Motion approved

Board HIP Packing Party

  • Another school would like to partner with us for a board packing party

eScrip Fundraising Update

  • iGive is new platform for site shopping that gives a percentage to PTSA
  • 49 PCC cards have been sold
  • PCC has changed their minimum from $10 to $50, plan to purchase fewer cards

Laser-

  • Each month a Laser team leader will be joining our PTSA meetings
  • Any parents can use LASER for Parent Nights and Curriculum Night ($15) even if they don’t have a student in LASER
  • LASER rep requests a standing spot on the agenda
  • Our board is welcome to attend their board meeting (2nd Thursday of the month) in the Laser room
  • Currently 50 students on the wait list with plan to decrease
  • Early dismissal on Wednesdays increased demand
  • 165 students attend LASER

Adjournment

Bryant PTSA General Meeting Minutes – June 2018

Bryant PTSA General Meeting Agenda
June 12th, 2018 7:00pm
Bryant Library

Attendance:
Kim Love, Julie Ohrazda, Brita Willis, Nelly Goodnoe, Shelly Prosise, Whitney Griesbach, Sara Fenzl, Anne Aliverti, Katie Salisbury, Pamela Kuhto, Sam Fogg, Natalya Yudkovsky, Amy Piper, Jean Charette, Michelle Ireton, Liz Arjun, Jennifer Malhum, Mary-Britt Love, Ann Sonnen, Lorainne Sawicki, Janie Booth, Dan Sanger

Welcome, Julie Ohrazda & Kim Love

Volunteer Awards, Janie Booth & Tammy Shorr

Approve March General Meeting Minutes
Approved without corrections

Officer/Standing Committee Reports

  • Treasurer’s Report, Brita Willis
    • Boy Scout donation of $1000 was directed toward locking garden shed approved by PTSA at May meeting
  • Legislative Chairs’ Report, Jean Charette
    • Levies coming up during next election will be very important – Legislative chairs will work on a postcard campaign at the beginning of the school year
  • Bryant Leadership Team, Kim Love
    • Staff still working on approved CSIP; BLT is working to reimagine the First Day Welcome Tea
  • Principal’s Report, Dan Sanger
    • Last report for Principle Sanger.  Asst. principal and full time counselor will be announced shortly.  Leadership support system through the district to help the transition of our new principal and asst. principal

New Business                                                                           

  • General Membership Vote on Budget for 2018-19, Brita Willis & Nelly Goodnoe
    • Approved
  • General Membership Vote on Board slate for 2018-19, Nominating Committee
    • Approved
  • Music instrument – repair/ tuning, Kim Love
    • Approved
    • Approved PTSA funding tuning of 3 pianos at $255 and repairing percussion instruments up to $1075
  • Art suppliers for Kristen Wipple, Nelly Goodnoe
    • Approved
    • Approved additional art supply funding up to $185
  • Remove Nelly Goodnoe from Home Street Banking as a signer, Nelly Goodnoe
    • Approved
    • Effective July 1st , 2018, we agree that Nelly Goodnoe is coming off accounts at HomeStreet Bank.  We agree that besides Kim Love and Brita Willis, we will add Lorraine Sawicki to be signers for Bryant Elementary PTSA accounts at HomeStreet Bank.

Meeting Adjourned 8:43

Bryant PTSA Board Meeting Minutes – May 2018

Bryant PTSA Board Meeting
May 8th 2018 7pm

Welcome and Introductions Kim Love and Julie Orhazda

Approve April Meeting Minutes

Officer/Standing Committee Report

  1. Treasurer’s Report (Brita Willis and Nelly Goodnoe)
    • Brita reviewed April and Early May highlights (see attached paperwork)
    • Spent time putting together budget for next year.
    • Faculty and staff went to CPR training funded by PTSA
    • 4 out of 6 grade levels are planning to use Community Building Grant (4th and 5th grade have not yet submitted plans)
    • Likely coming in under budget for the year
  2. Legislative Chairs Report (Shelley Prosisi & Jean Charette)
    • Two Levees due to expire- we cannot function without these levees.
      • Operations Levy
      • Building Excellence Capitol Levy
      • Please please vote on these essential levees
      • Mayor is introducing her own levy which may complicate things
      • Postcard campaigns coming
    • State Level: survey being sent out in Bryant Weekly next week about what is important to parents for k12 education
    • Voter registration for HS seniors
    • Changing credit requirements potentially from 19-20 to 24 for HS graduation
    • Gun Safety inquiry: impetus for this tied into voter registration efforts to make changes on state level
    • National PTA and Seattle Council PTA passed resolutions around reducing gun violence. Anticipation that more resolution will be proposed in the fall and the PTSA will have a voice in these matters
  3. Volunteer Coordinators Report (Tammy Shorr)
    Volunteer Awards coming out soon- please send along names and why they are deserving of volunteer awards. We have set awards but can also be creative and can create new awards. Request will go out in Bryant Weekly.
  4. Bryant Leadership Team (Kim Love)
    • Finalized Continuous School Improvement Plan in last BLT meeting
    • Take a look at last CSIP (Google Bryant CSIP)
    • This year’s, coming out in spring will work to include ALL Bryant families
    • Next area of focus is orientation to the entire school community/families
    • CSIP that is being created now is a revision of the one that is currently accessible. Current one to be submitted by June 15th 2018.
    • Teachers currently have CSIP and are giving edits/suggestions
  5. Principal’s report (Dan Sanger)
    • How does the transition work to a new principal?
      • Dan Sanger really wants Ms. Marshall to meet many students/teachers/PTSA
      • He will spend a lot of time with her to create as smooth a transition as possible
      • Ms. Marshall will be attending New Family Night
      • She will be getting extra support from the district as well, and Dan will connect her with the right people moving forward
  6. Nominating Committee (Tammy Shorr, Ann Sonnen, Yvonne Roberts, Brita Willis, Nelly Goodnoe)
    The nominating committee places nominations for the following:

    • Co-presidents: Kim Love and Whitney Griesbach
    • Vice President: Ann Sonnen
    • Co-secretaries: Clare Kealy and Jen McCormick
    • Co-treasurers: Brita Willis and Lorraine Sawicki
    • Co-fundraising chairs: Leann Huntington, Sara Fenzi, Mary Britt-Love
    • Co-volunteer coordinators: Janie Booth and Tammy Shorr
    • Co-Membership Chairs: Kelli Hessler and Brenda Mullins
    • Co-legislative chairs: Jean Charette, Yvonne Roberts, and Diana Fryc
    • Members at Large: Nelly Goodnoe and Sam Fogg
    • Teacher Representative: Anne Aliverti and Jessica James
  7. 2018-2019 Budget Committee (Brita Willis and Nelly Goodnoe)
    Budget presented to board for vote tonight: Vote taken and approved by board.

    • Raise 237k, expenses 243k, will have to pull 6k from reserve
    • Current reserves = $82,500
    • Question raised about cut in art budget- there will be a full-time (1.0 FTE) Art  Specialist/plenty of supplies still in place from District shipment last year
    • General membership to vote on it next meeting –General Membership meeting in June
  8. Special Orders
    None
  9. New Business
    • Garden Committee request for shed (Sam Fogg)
      Presentation: Gardening at Bryant provides 2 focuses:

      • Going into classrooms and getting kids out in the garden- this is our messy science laboratory
      • Maintain landscape at Bryant. SPS mows lawn and does heavy pruning, every other gardening thing is done by parent volunteers
    • Professional Landscapers hired in early 2000s and this was a 400k project that MUST be maintained or we will lose it
    • What is the future of our garden?
      • The garden is struggling. We need more volunteers and also we keep our stuff behind the dumpster, not secured. It has therefore been stolen twice this year…everything is gone. The hands-on garden has been trashed and vandalized many times. We do not see the point of purchasing new tools if we have no secure place to put them.
      • District has told us we can no longer keep tools where they are currently stored due to potential harm to heating/cooling system.
      • A locking shed would work to mitigate all of the above problems.
      • Proposed ask: up to 2500k. This does not include current garden budget.
      • Working to find vendors for shed purchase and placement. Shed would be stored near hands-on garden.
      • Vision is to have a white board and a teaching area out of the shed.
      • Question about graffiti: research says the closer the shed is to the school building, the less likely that graffiti would occur.
      • Community Ask is not possible because of the specific requirements of sheds for Landmark Buildings imposed by the District.
      • Hoping to file insurance claim to replace tools that were stolen. SPD report is next task at hand.
      • Playground remodel is a separate project.
      • Hope to have a bigger conversation at the beginning of the next school year to talk about the involvement of the school and student body in the maintenance of the garden.
      • Vote on action item: 2500k for new shed.
      • Security of shed can be considered later.
      • Motion made to approve up to 2500k to be used for a garden shed.
      • Motion approved.

 

 

2018 Auction Fast Stats

  • Auction Donation Deadline: February 1
  • Auction Date: March 5-12
  • Online Auction Total Page Views: 24,975
  • Auction Goal: $18,000 (to begin with, then upped to $28,500)
  • Number of auction items/spots: 714
  • Total Auction Participants: 241
  • # of Bids: 1,774
  • Amount Raised (approx.): $34,472
  • Percentage of Goal Raised: 120%
  • Total Fair Market Value of Auction Goods (390 items with FMV): $48,998.04
  • Bids to Fair Market Value Ratio: 5%

Auction Analysis:

  • We continued this year with the stand-alone auction week in early March; it works very well. Beneficial to allow us to promote for the auction with minimal overlap with other events.
  • Auction communications were augmented this year to fully utilize all channels available: Bryant Weekly, Big List, PTSA website, PTSA Facebook, school signage and kid mail. Frequency was increased, and we garnered 37 more auction bidders this year.
  • We were asked not to directly solicit teachers (not including Mr. Sanger and Ms. Pearson) for teacher experiences. In the end, we had seven teacher-sponsored events volunteered entirely on the teachers’ own accord.
  • We worked to make up for a potential short-fall in revenue with the loss of teacher experiences by offering more parent experiences. We had 16 events hosted/sponsored by Bryant parents this year, which was more than last year.
  • Would like to form committee in May or June so that auction committee can meet and get started in September. Some businesses require solicitation in September.
  • Please include Online Auction Committee in first-day packet as a volunteer opportunity.
  • We had eight active committee members this year. That was three more than 2017, but the load is still extremely large. It would be better to have 10-12 people on the committee. We could use help recruiting volunteers for next year.

 

 

Bryant PTSA Board Meeting Minutes – April 2018

Bryant PTSA Board Minutes               
April 3, 2018 7:00pm
Bryant Library

Notice of Meeting
Bryant Weekly, Bryant Calendar, School Posters

In Attendance: Kim Love, Julie Ohrazda, Brita Willis, Whitney Griesbach, Leeann Huntington, Sara Fenzl, Tammy Shorr, Shelley Prosise, Jean Charette, Mary-Britt Love, Ann Sonnen, Michelle Ireton, Jennifer Mahlum, Kaie Salisbury, Dan Sanger, Julie Pearson, Anne Vold, Sam Fogg

Welcome and Introductions                                                        

Approved February Meeting Minutes – no changes

Officer/Standing Committee Reports

Treasurer’s Report — Brita Willis & Nelly Goodnoe

  • Have collected $145K toward $150K of the annual campaign donations
  • Collected $32K from the 2018 auction
  • Awarded First Grade Community Builder event grant

Auction Report — Kim Love

  • Original goal was 12K, but ended up doing 34K.  Netted $32K after credit card fees.
  • See Auction Fast Facts

Legislative Chairs  — Shelley Prosise & Jean Charette

  • March 14th and March 24th – Bryant participated in marches against gun violence
  • Bryant Elementary was second school to pass resolution against violence, now in 30 area schools

Bryant Leadership Team — Kim Love

  • No report as the BLT had not yet met

Principal’s Report — Dan Sanger

  • SBAC April 24th – June 1st
  • Full time counselor position has been posted for 2018-19
  • Art Position will be 1 FTE – will help lead Artist in Residence & Art Docent
  • Global Reading group won 1st place

Special Committee Reports — None

Special Orders — None

New Business                                                                                                  

PTSA fiscal sponsor of playground proposal — Kim Love

  • Community group must apply for City of Seattle Neighborhood Matching grant.  PTSA would act as fiscal sponser of project to renovate Bryant’s current playgroup.   Minimal to no risk for PTSA.
  • Motion Approved: PTSA will be the fiscal sponsor for the City of Seattle Neighborhood grant

7:50 Meeting Adjourned
 

Bryant PTSA Board Meeting Minutes – February 2018

Bryant PTSA Board Meeting Minutes
February 13, 2018 7:00pm
Bryant Library

Attendance: Kim Love, Julie Orazda, Nelly Goodnoe, Brita Willis, Whitney Griesbach, Sara Fenzl, Tammy Shorr, Jean Charette, Mary-Britt Love, Ann Sonnen, Michelle Ireton, Jennifer Mahlum, Kate Salisbury, Anne Alverti, Dan Sanger, Julie Pearson, Kevin Stordahl, McKenna Cowert, Sam Fogg, Ashlee Nelson, Amy Morris, Inge Schulz, Jen Drake, Greg Toledo, Kim Larsen, Sara Dunn, Amy Hughes, Adele Kulisevra, Katie Blanch, Kate Speizer

Welcome and Introductions

Approve January Meeting Minutes
Approved with corrections: December & January minutes reported the incorrect date for the Fundraising committee

Officer/Standing Committee Reports

  • Treasurer’s Report (7:08 – 7:13) Brita Willis
    Completed Mid-Year financial review – addressing improved budget synopsis and improved receipts
  • Auction Report, Jen Kennedy
    8 people on Auction team.  Auction starts March 5th.
    Currently have 244 items @ $37K fair market value.
    If all parent parties sell out, will make $8000.
  • Bryant Leadership Team Kim Love
    CSIP – working through each section
  • Principal’s Report Dan Sanger
    Black Lives Matters Week – teachers met week before to discuss activities/ conversations appropriate to age
    Budgeting for next year is beginning
    Upcoming Principle Search – interviews will be held mid March.  An advisory committee made up of parents, teachers, and staff will have the opportunity to interview candidates and forward selection

Special Committee Reports
None

Special Orders
None

New Business

  •  Tech Lab printer cost Nelly Goodnoe
    Motion to move $100 from unallocated funds to support Tech service for printer cost
    Motion by Nelly Goodnoe
    Seconded by Sara Fenzel
    Approved

Meeting Adjourned (7:29)

7:30 –9:00
Bryant Speaker Series: Kids and Bullying
Kathy Slattengren

 

 

 

 

 

 

 

 

 

 

 

Bryant PTSA General Meeting Minutes – June

Attendees: Amy Shanafelt, Julie Ohrazda, Kim Love, Nelly Goodnoe, Jennifer Mahlum, Whitney Griesbach, Kim Larsen, Kate Speizer, Janie Booth, Shelley Prosise, Jean Charette, Mary-Britt Love, Ann Sonnen, Michelle Ireton, Lauren Abraham, Katie Salisbury, Dan Sanger, Julie Pearson, Same Fogg, Brita Willis, Leeann Huntington, Jen McCormick, Rachel Gleeson, Rachel Projansky, Tammy Shore, Kevin Orr

7:02 Welcome: Amy Shanafelt & Julie Ohrazda

7:07  March General Meeting minutes approved by General Memembership

7:08 Officer Standing Committee Reports

  • Treasurer’s Report : Jennifer Mahlum (7:08 – 7:10) – Blast came in above target.  YE will be presented in Fall.
  • Legislative Chair Report: Shelley Prosise (7:10 – 7:13)  – update on SPS moving to 2 tier bell time for 2017/18.  Sam Fogg gave update on Education funding and budget in the Legislature
  • Bryant Leadership Team: Amy Shanafelt (7:13- 7:14) – mtg postone until June 15 due to waiting for updated budget figures from SPS.
  • Principal’s Report: Dan Sanger (7:14 – 7:17) – Master schedule being re-evaluated

7:17 New Business

  • PTSA Budget 2017-18: Jennifer Mahlum (7:17- 7:20) – motion by Jennifer Malhum, second by Sam Fogg.  Approved by General Membership as presented.
  • PTSA Board Slate 2017-18: Michelle Ireton (7:20- 7:24) – Motion by Michelle Ireton, second by Shelley Prosise. Approved by General Membership as presented.
    Co – President Julie Ohrazda
    Co – President Kim Love
    Vice President Liz Arjun
    Co – Treasurer Nelly Goodnoe
    Co – Treasurer Brita Willis
    Co – Secretary Whitney Griesbach
    Co – Secretary Jen McCormick
  • LASER: Manna Ghandi (7:24 -7:28) – update on mission/ vision; communication plan with Bryant community; hiring practices;

7:35 Volunteer Awards

Golden Acorn
Kevin Gallagher
Amy Shanafelt

Volunteer Extraordinaire
Julie Ohrazda
Samantha Fogg

Unsung Hero
Lauren Abraham
Jessica Belzberg
Kristen Rosen

Special Awards: Fundraising Effort
Annual Campaign – Rachel Gleeson, Kim Larson
Online Auction – Sarah Fox, Sharla Wilson
Bryant Blast – Julie Ohrazda, Ann Sonnen, Hilary Peterman, Kim Love

8:23 Meeting adjourned