Bryant PTSA Board Meeting Minutes – March 2014 *DRAFT*

Date/Location
March 11, 2014
Library

Notice of Meeting
Bryant Calendar & Bryant Weekly

In Attendance:
Maggie Sweeney, Kathy Gerke, Robin Metcalf, Amy Shanafelt, Laura Larkin, Carleen Confer, Ann-Marie Spata, Liza Caputo, Rachel Friesen, Dan Sanger, Kim Larsen, April Wright, Ellen Gryj, Joan Crooks, Chantelle Dykstra, Michelle Ireton, Kathy Hughes and Layla Taylor

7:00 pm Welcome and Introductions Maggie Sweeney

Approve October General Board Meeting Minutes Meta Godsell

Officer/Standing Committee Reports

  1. Treasurer’s Report Robin Metcalf/Amy Shanafelt

Special Committee Reports
None

Special Orders
None

Unfinished Business

  1. Islandwood budgeting discussion
    Will be on the agenda for the March Budget Meeting.

New Business

  1. Science Fair Maggie Sweeney
    Joan Crooks motions to approve an additional $300 to the science fair budget. Kathy Gerke seconds.
  2. Board transitions Maggie Sweeney
    Robin Metcalf and Kathy Gerke will be resigning from the board at the end of the school year.
  3. Process for monetary collections for class/class events Maggie Sweeney
    Maggie will ask Patricia Parker to draft a policy for this and present it at the April Board Meeting.
  4. State of the School Dan Sanger and Rachel Friesen
    Dan Sanger discusses the culture of the school and the budget process. Meghan Delaney motions to pledge up to $26,450 to help fund the Reading Specialist/Instructional Support. Joan Crooks seconded.

Motions

  • Motion #1
    Joan Crooks motions to approve an additional $300 to the science fair budget. Kathy Gerke seconds.
  • Motion #2
    Meghan Delaney motions to pledge up to $26,450 to help fund the Reading Specialist/Instructional Support. Joan Crooks seconded.

Meeting Adjourned at 9:12 pm.

Bryant PTSA Board Meeting Minutes – February 2014 *FINAL*

Date/Location
February 11, 2014
Library

In Attendance:
Maggie Sweeney, Kathy Gerke, Amy Shanafelt, Robin Metcalf, Meta Godsell, Ellen Gryj, Joan Crooks, Carleen Confer, Dan Sanger, Rachel Friesen, Laura Larkin, Michelle Ireton, Ann-Marie Spata, Patricia Parker, Rowena Wedemeyer, Leann West and Liza Caputo

7:01pm Welcome and Introduction, Maggie Sweeney

Approve January Board Meeting Minutes, Meta Godsell

Officer/Standing Committee Reports

  1. Treasurer’s Report, Robin Metcalf/Amy Shanafelt
    2014-15 Budget Committee will be Joan Crooks, Ellen Gryj, Laura Larkin, Patricia Parker, Kathy Gerke, Amy Shanafelt and Robin Metcalf.

Special Committee Reports

  1. Prioritization of Sumac Tasks, Liza Caputo

Special Orders
None

Unfinished Business
None

New Business

  1. Bell Choir, Rowena and Leann
    Kathy Gerke motions to approve up to $200 for the material to cover the tables for Bell Choir. Joan Crooks seconds.
  2. Reading A-Z and RAZ Kids, Rachel Friesen
    Joan Crooks motions to approve up to $4100 to fund the Reading A-Z and RAZ Kids programs. Kathy Gerke seconds.
  3. Art Docents, Kirsti Rochon/Karen Wren
    Kathy Gerke motions to approve additional $300 for the Art Docent Program. Ann-Marie Spata seconds.
  4. Start Dates for ASE Classes Kathy Gerke/Maggie Sweeney

Motions

  • Motion #1
    Kathy Gerke motions to approve up to $200 for the material to cover the tables for Bell Choir. Joan Crooks seconds.
  • Motion #2
    Joan Crooks motions to approve up to $4100 to fund the Reading A-Z and RAZ Kids programs. Kathy Gerke seconds.
  • Motion #3
    Kathy Gerke motions to approve additional $300 for the Art Docent Program. Ann-Marie Spata seconds.

Meeting Adjourned at 8:19pm

Bryant PTSA Board Meeting Minutes – January 2014 *FINAL*

Date/Location
January 14, 2014
Library

In Attendance:
Maggie Sweeney, Robin Metcalf, Amy Shanafelt, Meta Godsell, Meghan Delaney, Carleen Confer, Kathy Weinman, Tate Loften, Patricia Parker, Dan Sanger, Kim Larsen, Joan Crooks, Liza Caputo, Ann-Marie Spata, Laura Larkin, Layla Taylor, Christine Haas, Kathy Hughes, Becky Mackle and Allison Broadgate

7:10pm Welcome and Introduction Maggie Sweeney

Approve December Board Meeting Minutes Meta Godsell

Officer/Standing Committee Reports

  1. Treasurer’s Report Robin Metcalf/Amy Shanafelt

Special Committee Reports

  1. Online Database Options, Patricia Parker & Sumac Subcommittee Amy Shanafelt motions to increase the fundraising software budget by $1600 to cover the additional cost to upgrade Sumac for the fiscal year of 2013-14. Kathy Hughes seconded.
  2. Legistlative Report, Joan Crooks Joan gives an update of current issues in Olympia with education funding.
  3. Arts Committee Update, Maggie Sweeney

Special Orders
None

Unfinished Business
None

New Business

  1. Hip Hop, Kathy Weinman Kathy will take unused Whistle Stop funds and use them for the Hip Hop program, which will provide the hip hop program for every student this year.
  2. Family Dance Night, Layla Taylor Layla is requesting $150 for Chris Daigrae to lead another Family Dance Night. Layla has offered to Chair this event. Joan Crooks motions to allocate $150 for Family Dance night and Robin Metcalf seconded.

Motions

  • Motion #1
    Amy Shanafelt motions to increase the fundraising software budget by $1600 to cover the additional cost to upgrade Sumac for the fiscal year of 2013-14. Kathy Hughes seconded.
  • Motion #2
    Joan Crooks motions to allocate $150 for Family Dance night and Robin Metcalf seconded.

Meeting Adjourned at 8:27pm

Bryant PTSA Board Meeting Minutes – December 2013 *FINAL*

Date/Location
December 10, 2013
Library

In Attendance:
Maggie Sweeney, Kathy Gerke, Robin Metcalf, Amy Shanafelt, Meta Godsell, Carleen Confer, Ellen Gryj, Rachel Friesen, Christine Haas, Balika Haakavson, Ann-Marie Spata, Laura Larkin, Mikhaila Rendink, Kim D. Whitmore, Liza Caputo, Joan Crooks, Becky Mackle, Russell Hank, April Wright, Katie Becker, Patricia Parker, Marilyn Sportswood, Patty Carrie, Jon Tuttle

7:03pm Welcome and Introduction Maggie Sweeney

Approve November Board Meeting Minutes Meta Godsell

Officer/Standing Committee Reports
Treasurer’s Report Robin Metcalf/Amy Shanafelt

Special Committee Reports
None

Special Orders
None

Unfinished Business

  • Update from Sumac Task Force Patricia Parker/Liza Caputo
    Sumac Task Force will meet again in December and will be ready to either recommend or not recommend this software to the Board in January 2014.

New Business

  1. Principal position Kim Whitworth, Executive Director of Schools, Northeast Region
    Discussion of Dan Sanger’s performance.
  2. New ASE Coordinator Maggie Sweeney
    Maggie introduced Christine Haas as the new ASE Coordinator starting December 20, 2014.
    Kathy Gerke motions to approve to raise the hourly rate from $15 to $20 for Christine Haas, the ASE Coordinator. Ann-Marie Spata seconded. Motion passes.
  3. Drama Committee request Jake Matheson
    Kathy Gerke motions to approve up to $8500 on the stage truss and rails depending on the approval from Risk Management at SPS and Department of Early Learning. Joan Crooks seconded. Motion passes.

Motions

  • Motion #1
    Kathy Gerke motions to raise the hourly rate from $15 to $20 for Christine Haas, the ASE Coordinator. Ann-Marie Spata seconded.
  • Motion #2
    Kathy Gerke motions to approve up to $8500 on the stage truss and rails depending on the approval from Risk Management at SPS and Department of Early Learning. Joan Crooks seconded.

Meeting Adjourned at 9:00pm

Bryant PTSA Board Meeting Minutes – November 2013 *FINAL*

Date/Location
November 12, 2013
Library

Notice of Meeting
Bryant Calendar & Bryant Weekly

In Attendance:
Kathy Gerke, Robin Metcalf, Amy Shanafelt, Dan Sanger, Ann-Marie Spata, Kristin Lundquist*, Jenna Fengman*, Meghan Delaney, Meta Godsell, Becky Mackle, Kathy Hughes, Joan Crooks, Charise Randell*, Patricia Parker*, Liza Caputo, Laura Larkin, Layla Taylor, Ellen Gryj*, Jennifer Mahlum, Michelle Ireton
*Attended but did not sign

7:05 Welcome and Introduction (Kathy Gerke)

Approve September 2013 Minutes (Meta Godsell)

Officer/Standing Committee Reports

  • Treasurer’s Report (Robin Metcalf/Amy Shanafelt)
    Presented Balance Sheet and Profit & Loss
    Amy will look into decreasing fees from $250 to $225 this year.

Special Committee Reports
None

Special Orders
None

Unfinished Business

  • Review of request for library funds Kathy Gerke
    Motioned to approve request from previous amount of $8,000 to increased amount of $10,000 to the Library Material Fund. See Motion #1.
  • Roots of Empathy fund request Kathy Gerke
    This time sensitive request of $540 was approved by the board via email and has been paid.

New Business

  1. Exploring Online Database Options Patricia Parker
    Kathy recommends putting a task force to further look into the Sumac database.
    The task force will be:
    Sumac – Patricia Parker
    Sumac – Jennifer Mahlum
    PTSA Volunteer Coordinator – Liza Caputo
    ASE Coordinator – Layla Taylor
    Annual Campaign Treasurer – Jenny Estep
    Co-PTSA Treasurers – Robin Metcalf / Amy Shanafelt
    PTSA Website – Kim Love
    Big List – Claudine Benmar
    Bryant Weekly – Kim Blakeley
    The task force will report back at the December or January Meeting.
  2. Bryant Elementary Arts Planning/Art Committee Curriculum Charise Randell
    $2,200 was approved to fund the Art Committee Curriculum. See Motion #2.
  3. Family Support Funding request Kristen Lundquist
    Motion to approve additional $1,000, but was amended to be increased to $2,000 to the Family Support Funding program. See Motion #3.

Motions

  • Motion #1 made by Amy Shanafelt to approve a grant in the amount of $10,000 to the library material fund. Seconded by Becky Mackle.
  • Motion #2 made by Becky Mackle to approve $2,200 to fund the Bryant Elementary Arts Planning/Art Committee Curriculum and consultant Audrey Querns. Seconded by Meghan Delaney.
  • Motion #3 made by Joan Crooks to approve additional $2,000 for the Family Support Funding program. Seconded by Meta Godsell.

Meeting Adjourned at 9:09pm

Bryant PTSA General Meeting Minutes – October 2013 *FINAL*

Date/Location
October 8, 2013
Library

Notice of Meeting
Bryant Calendar & Bryant Weekly

In Attendance:
Maggie Sweeney, Kathy Gerke, Robin Metcalf, Amy Shanafelt, Meta Godsell, Meghan Delaney, Laura Larkin, Ann-Marie Spata, Dan Sanger, Ellen Gryj, Becky Mackle, Erin Doran, Kim Larsen, Liza Caputo, Jocelyne Scott, Kathy Weinman, Tate Loftin, Carleen Confer, Layla Taylor, Joan Crooks*, Mikhaila Rendink, Patricia Parker, Rachel Friesen, Anne Aliverti, Sarah Adler, Susan Roden, Kristin Lundquist, Andrea Peng, Natalya Yudkovsky, Michelle Ireton, Kerry Carty, Julie Ohnazda, Ed Kromer, Zinta Smidchens, Anne King, Anne Vold, Kim Love, Jennifer Mahlum, Jon Tuttle, Amy Ceriwla, Karen Wren, Debbie Chaleunphonh, Claudine Benmar, Zinta Smidchens, Hillary Nelson, Jianpeng Zhang, Erica Owens, Sasa Zhang, Angela Mack
*Attended but did not sign

7:00 pm Welcome and Introductions Maggie Sweeney

Approve June General Board Meeting Minutes Meta Godsell

Officer/Standing Committee Reports
Treasurer’s Report Robin Metcalf/Amy Shanafelt

Special Committee Reports
None

Special Orders
None

Unfinished Business
None

New Business

  1. Nominating Committee Approval Liza Caputo
    The Bryant PTSA Nominating Committee for 2013-2014 will be Liza Caputo, April Wright and Ellen Gryj. They will serve in 2013-14 to determine slate for 2014-15 Executive Committee for the Board.
  2. Proposal for Release Time Pay Tate Loftin
    PE Teachers Tate Loftin and Kathy Weinman request paid release time for assessing students. Board approved up to $1000 for four days to help teachers assess students.
  3. Proposal for Roots of Empathy Christina Soong
    Christina Soong requests $540 for two classes to participate in the Roots of Empathy program. Tabled until next month.
  4. Library Presentation and Budget Increase Request Anne Aliverti
    Anne Aliverti requests extending the library budget by $10,000.
    Board approves $2000 to start nonfiction subscription program, and Board will consider request for remaining $8000 at next Board Meeting.

General meeting (7:50 pm)

Meet the Committee Chairs Maggie Sweeney
Maggie Sweeney introduces Committee Chairs

Motions

  • Motion #1
    Kathy Gerke motions to approve Liza Caputo, April Wright and Ellen Gryj to be the Nominating Committee for 2013-14. Meghan Delaney seconded.
  • Motion #2
    Laura Larkin motions to approve up to $1000 for four days to help PE teachers Tate Loftin and Kathy Weinman assess students. Meghan Delaney seconded.
  • Motion #3
    Meghan Delaney motions to approve $10,000 to increase the library budget. Kathy Gerke wants to table until next month until we see how the last $12K was spent in May. Meghan withdraws motion.
    Joan Crooks motions to approve $2K to start nonfiction subscription program, and the board will consider the request for remaining funds at next Board Meeting. Kathy Gerke seconds.

Meeting Adjourned at 8:57 pm.

Bryant PTSA Board Meeting Minutes – September 2013 *FINAL*

Date/Location
September 10, 2013
Library

Notice of Meeting
Bryant Calendar & Bryant Weekly

In Attendance:
Maggie Sweeney, Kathy Gerke, Robin Metcalf, Amy Shanafelt, Meta Godsell, Meghan Delaney, Kathy Hughes*, Liza Caputo, Joan Crooks, Laura Larkin, Carleen Confer, Ann-Marie Spata, Dan Sanger, Rachel Friesen, Gavin Watson, Patricia Parker, Amy Wagner, Balika Haakunsun, Jocelyne Scott, Ellen Gryj, Jonathan Tuttle, Steve Owens, Layla Taylor, Elida Moran, Caroline King, Bryan Fung, Lisa Horowitz, Ami Tsuchiya, Mitzi Lim, Angela Mack, April Wright and Andy Carothers. *Attended but did not sign

7:06 pm Welcome and Introductions (Maggie Sweeney)

Approved April 9 and June 11, 2013 Board Meeting Minutes (Meghan Delaney)

Officer/Standing Committee Reports

  1. Treasurer’s Report (Robin Metcalf/Amy Shanafelt) Presented Balance Sheet, Profit & Loss, 2013-14 Budget and 2012-13 Overview

Special Committee Reports
None

Special Orders
None

Unfinished Business
None

New Business

  1. Conflict of Interest Statement Meghan Delaney/Meta Godsell Distributed Conflict of Interest policy to Board Members for signature.
  2. Standing Rules Review Maggie Sweeney/Kathy Gerke Approved as amended with changes to Membership Fee and new Members at Large. See Motion #1.
  3. Nominating Committee Maggie Sweeney/Kathy Gerke The Nominated Committee recruits Board Members for 2-Year Terms and Liza Caputo is looking for a Co-Nominating Committee Member.
  4. PTSA Code of Ethics Review Maggie Sweeney/Kathy Gerke Presented by Kathy Gerke.
  5. PCI Compliance Documents Maggie Sweeney/Kathy Gerke PCI Compliance Documents must be signed by all Board Members and any committee that processes credit cards.
  6. Unallocated Funds Maggie Sweeney Discussion of Unallocated Funds and the current carryover, which is $51,832.31 as of 6/30/13.
  7. Annual campaign Kathy Hughes The Annual Campaign will keep the same amount asked per student: $250.
  8. Fingerprinting Maggie Sweeney Seattle school district is now requiring fingerprinting for any volunteers for overnight trips, like Islandwood. The cost is $43.50 per person and the Islandwood Fund can cover this.
  9. SPS Building Use Information for PTAs and PTSAs Maggie Sweeney/M Delaney Layla Taylor after school enrichment coordinator. After school enrichment programs will not have to pay rent to SPS as long as teachers/vendors carry liability waivers.
  10. ASE Coordinator position Kathy Gerke Layla Taylor’s hours were underestimated for setting up this program. $585 is needed for an additional 89 hours.
  11. Living Voices Budget Increase Craig Arango $1800 was approved for the increase in program size. See Motion #2.

Motions

  • Motion #1 made to approve the PTSA Standing Rules. Motioned by Joan Crooks and seconded by Laura Larkin.
  • Motion #2 made to fund additional $1800 for the Living Voices from the Allocated Fund and seconded by Laura Larkin.

Meeting Adjourned at 9:09 pm.